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1、精品资料Event planning templateName of event what(building opening, sports day, art show, launch of new program)Date of eventTime of eventLocation of eventEvent coordinator/contact personTarget audience whoWho is this promotion targeted at?What does the audience need to know?What will hold their interes
2、t?Message whatWhat do you want to say to the target audience?What do you want them to know/do?Objectives whyBe clear about what you hope to achieve with this event.Description of event whatRisk assessment whatIdentify possible risks and develop strategies to minimise risks.Evaluation criteria establ
3、ishedWhat were our aims/objectives?Did we achieve what we set out to do?Did it come in on budget?What were the intended/unintended outcomes?How do we measure effectiveness?What tools do we use to measure our success?ChecklistWho will be involved in the eventDate/s of event determinedLocation/venue f
4、or event bookedTarget audience determinedMessage determinedObjectives setRisk assessment completedEvaluation criteria establishedDECS Strategic Communications informed/involvedEarly event planning templateEarly event planningPerson responsibleActionDate to be completedBudgetSource identifiedSponsors
5、hipBreak even point establishedHave you accounted for the GST?ProtocolRequest to invite Minister or CE in writing and timely (six to eight weeks prior to event)Protocol issues (relating to Commonwealth/State funding)Anything that needs to be approved by DECS Strategic CommunicationsAnything that nee
6、ds to be approved by the ManagerMinister s office notifiedDECS Strategic Communications notifiedEducation News notifiedInvitationsMailing list generated/updatedInvitation composedInvitation checkedPrinterCalligrapherRSVPs (responsible person briefed)Invitation list compiledNames on list and titles/a
7、ddresses checked for accuracySpecial guests/speakers alerted to make time in diariesInvitations sentCateringCost per head or upfrontUpmarket or casualBeverages orange juice, mineral water, tea and coffee (instant or percolated)Food fruit platters, bagels, danish, bagettes, sandwiches, biscuits and c
8、akesHot or coldSelf service or waiting staffInternal or external cateringPower requiredEquipment requiredTables, tablecloths, cups and saucersPlates, napkins, knives and forks (disposable/non-disposable)Can the theme of the event be followed through in catering?Special dietary requirements of guests
9、MenuEarly event planningPersonresponsibleActionDate to be completedAdvertisingPress, radio TV, school newsletterEducation NewsMedia release DECS Strategic CommunicationsTalentBook and briefRehearsalsSignageOrganise plaque if necessaryCheck plaque wording with DECS Strategic CommunicationsDepartmenta
10、l signage booked with DECS StrategicCommunicationsOther signage producedProgram/running sheet/speechesProgram finalisedRunning sheet writtenProgram/running sheet sent to speakersSpeakers fully briefedSpeeches writtenLet caterers know program - when to serve drinks/foodValue added for guestsCopy of p
11、ublication, CD-ROMGiftsProgramsCataloguesSpecial offers/discountsCompetitionsPrizesSecuritySecurity alertedOccupational health, welfare and safety concerns addressedProvision of first aidAudio/visual requirementsPA systemCD or tape playerLapel or handheld microphoneLightingExtra electrical requireme
12、ntsLecternStaffingExtra requiredStaff to meet and greet guestsAmbienceFloral arrangements, pedestal can the theme of the event be followed in flowers?Background musicEarly event planningPerson responsibleActionDate to be completedGuest comfortWheelchair accessToilet facilitiesHospitalityWelcome sign
13、age at entranceUshers briefedCloak roomRed carpetHousekeepingCleaning before and afterOn standby during the eventOn the dayTime for set up by whomTime for dismantle by whomDais, stageTables, chairs layoutChair coversFloor planVIP seatingBook courier/transportName tagsClear location directionsRegistration deskAfter the eventPerson responsibleDebriefComments on all aspects (negative and positive)Guest feedbackGuidelines for improvement next timeEvaluation against criteriaCelebrationThankyou s 可编辑