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1、International Trade Documentation,What is a document?,“document” comes from the Latin “documentum” meaning official paper. The word also carries meanings of “proof” and “evidence”. A document is an official paper that serves as proof or evidence of something.,What are international trade documents,O
2、fficial papers that serve as proof or evidence of international transactions. Official papers has been expanded to include non-paper proof or evidence, such as faxes and pure electronic transmissions that are never actually printed (electronic data interchange),The purpose of documents in internatio
3、nal trade,To the exporter An accounting record of a transaction A receipt for goods shipped The means for export clearance of the goods,To the importer An accounting record of transaction Assurances that the goods ordered are the goods shipped The means for clearing goods through customs at the dest
4、ination,To the shipping company and freight forwarder An accounting record of a transaction Instructions on where and how to ship the goods,To the banks Instructions and accounting tools for collecting and disbursing payments,To the insurer A means of evaluating risks Valuing a shipment Tracing the
5、point of loss in a coverage claim,To the country of export and its regulatory agencies Proof of the right to import Statistical and census information regarding the goods exported An accounting tool for assessing duties and fees,To the country of import and its regulatory agencies Proof of the right
6、 to import Statistics and census information regarding the goods imported Evidence that the goods imported will not harm the health and safety of its citizen An accounting tool for assessing duties and fees,To all of the above Proof of ownership of goods at any time and place throughout the transact
7、ion,The key documents of international trade,Commercial invoice Key transaction or accounting documents description of the goods Quantity Price Total amount Delivery and payment terms,Bill of lading Key transportation document A receipt for merchandise A contract to deliver it at the prescribed port
8、 of destination Whoever holds the document can claim possession of the goods “shipper” “consignee” “carrier”,Certificate of origin Establish the country of origin of the goods shipped Submit it to the authority of importing country Issued by China exit and entry inspection and quarantine bureau or C
9、ouncil for the promotion of international trade General tax 45% Most-favored-country treatment 15 % General system of preference treatment 5 %,The insurance policy To guarantee the financial protection against the risk of loss or damage with regarding to a contingency or peril,Drafts Signed by a per
10、son (drawer), and addressed to another person (drawee) to pay a stated sum of money to the third person (payee) on demand or at a fixed or determinable future time.,What to do as a documentation specialist,Step 1 Look through the letter of credit Terms and conditions Contract VS LC UCP600, ISBP (Int
11、ernational Standard Banking Practice for the Examination of Documents under Documentary Credits),Article 17 Original Documents and Copies,a. At least one original of each document stipulated in the credit must be presented. b. A bank shall treat as an original any document bearing an apparently orig
12、inal signature, mark, stamp, or label of the issuer of the document, unless the document itself indicates that it is not an original.,For example,Transshipment Contract not allowed LC allowed Contract allowed LC not allowed,Discrepancies between contract and LC- amend LC or not,Advantageous to the s
13、eller (beneficiary) or not? Yes - not amend LC No-amend LC? Worth?- time and money,Amendment to an LC,buyer request seller (applicant/importer) (beneficiary/exporter) order notification issuing bank notification advising bank (buyers bank) (sellers bank),Step2 Fill in Documents required Strict Compl
14、iance LC Each other Goods, Completely Content Category Copies,In time The date of issuing a document does not exceed the expiry date of LC or other prescriptive dates e.g. latest date of shipment,Conciseness Terseness and economy in writing achieved by expressing a great deal in just a few words To
15、reduce the possibility of documents with discrepancies,orderliness No more than three times of covering correction stamp in one document High quality of sheets - image of the company,Step3 Look through documents required Strict Compliance LC Each other,Step4 Present documents Expiry date Presentatio
16、n period Expiry place,Step5 File for reference Commercial invoice Bill of lading,Flow chart of export documents,S/C, P/I, P/O,Amendment,L/C,D/P,T/T,Manufacture or purchase,Exporting detail sheet,Consign for shipment (shipping order),Inspect and quarantine,Inspection Bill for custom clearance,Inspect
17、ion certificate,Custom clearance documents,Custom clearance documents, commercial invoice packing list custom declaration export sheet of cancel after verification or Foreign exchange control declaration custom declaration warrant,Custom clearance,Confirm B/L,C/O, FORM A, Insurance Policy,Sign on B/
18、L,Other documents for settlement,Negotiating bank,Paying bank,Collecting bank,Remitting bank,L/C,T/T,D/P,Remitting bank,receiving bank,custom clearance and pick up goods,Terms of Payment,Remittance Collection Letter of credit,Remittance,Telegraphic Transfer, TT Mail Transfer, MT Demand Draft, DD,Rem
19、ittance procedure,Buyer Seller remitter (payer) payee (beneficiary) Buyers bank Sellers bank remitting bank receiving bank,Cash in advance Open account,Collection,1 Clean Collection 2 Documentary Collection Documents against Payment, D/P D/P at sight D/P at days after sight Documents against Accepta
20、nce, D/A,Documentary collection procedure,Buyer Seller Drawee Principal Buyers bank Sellers bank Collecting bank Remitting bank,Letter of credit,Lc is a banks commitment to pay the seller a specified sum on behalf of the buyer under precisely defined conditions. The buyer specifies certain documents
21、 (including a title document) from the seller before the bank is to make payment the seller is assured that payment will be received after the goods are shipped so long as the specified documents are provided.,Parties of L/C,1、APPLICANT 2、BENEFICIARY 3、OPENING BANK/ ISSUING BANK,4、NOTIFYING BANK/ AD
22、VISING BANK 5、NEGOTIATING BANK 6、PAYING BANK 7、CONFIRMING BANK 8、ACCEPTING BANK,Documentary credit procedure,Buyer Seller Applicant Beneficiary Buyers bank Sellers bank Opening bank Notifying bank Paying bank Negotiating bank,Types of credit,1、 CLEAN / DOCUMENTARY 2、 REVOCABLE / IRREVOCABLE 3、 CONFI
23、RMED / UNCONFIRMED,4、 SIGHT PAMENT DEFERRED PAYMENT ACCEPTANCE NEGOTIATION,5、 SIGHT / TIME 6、 TRANSFERABLE UNTRANSFERABLE 7、 STANDBY,40A REVOCABLE IRREVOCABLE REVOCABLE TRANSFERABLE IRREVOCABLE TRANSFERABLE REVOCABLE STANDBY IRREVOCABLE STANDBY,How to open a credit,1、Mail 2、Telegraph、Telex、SWIFT,SWI
24、FT creditSOCIETY FOR WORLDWIDE INTERBANK FINANCIAL TELECOMMUNICATION,Terms and conditions of credit,COMMERCIAL INVOICE,(1) SIGNED COMMERCIAL INVOICE IN QUADRUPLICATE SHOWING A DEDUCTION OF USD141.00 BEING ORC （ORIGIN RECEIPT CHARGE）CHARGES.,(2) BENEFICIARYS ORIGINAL COMMERCIAL INVOICES AT LEAST IN T
25、RIPLICATE ISSUED IN THE NAME OF THE BUYER INDICATING THE MERCHANDISE, COUNTRY OF ORIGIN AND ANY OTHER RELEVENT INFORMATION.,(3)COMMERCIAL INVOICE MUST INDICATE THE FOLLOWING: A) THAT EACH ITEM IS LABELLED “MADE IN CHINA” B)THAT ONE SET OF NON-NEGOTIABLE SHIPPING DOCUMENTS HAS BEEN AIRMAILED IN ADVAN
26、CED TO BUYER.,PACKING LIST WEIGHT LIST MEASUREMENT LIST,(1) SIGNED PACKING LIST IN QUADRUPLICATE SHOWING GROSS WEIGHT, NET WEIGHT, NET/NET WEIGHT, MEASUREMENT, COLOR, SIZE AND QUANTITY BREAKDOWN FOR EACH PACKAGE, IF APPLICABLE.,(2) DETAILED WEIGHT AND MEASUREMENT LIST SHOWING IN DETAIL THE COLORS, S
27、IZES AND QUANTITIES IN EACH CARTON AND ALSO NT. WT AND G. WT.,BILL OF LADING,Category 1: + RECEIVED FOR SHIPMENT B/L ALONGSIDE BILLS + ON BOARD B/L SHIPPED B/L,Category 2: + CLEAN B/L + UNCLEAN B/L CLAUSED B/L FOUL B/L,Category 3: + BLANK B/L OPEN B/L BEARER B/L + STRAIGHT B/L + ORDER B/L,+ TO ORDER
28、 + TO ORDER OF SHIPPER APPLICANT ISSUING BANK,ENDORSEMENT + BLANK ENDORSEMENT + SPECIAL ENDORSEMENT,Category 4: + LONG FORM B/L + SHORT FORM B/L,Other Categories: + STALE B/L + ANTE DATED B/L + ADVANCED B/L + ON DECK B/L,（1） FULL SET OF CLEAN SHIPPED ON BOARD MARINE BILLS OF LADING, MADE OUT TO OUR
29、ORDER, MARDED: “FREIGHT PREPAID”, NOTIFY: OPENER, INDICATING L/C NO. AND S/C NO., “RECEIVED FOR SHIPMENT” B/L NOT ACCEPTABLE.,(2) BILL OF LADING MUST SPECIFICALLY STATE THAT THE MERCHANDISE HAS BEEN SHIPPED OR LOADED ON BOARD A NAMED VESSEL. (BILL OF LADING MUST EVIDENCE THAT MERCHANDISE HAS BEEN SHIPPED OR LOADED ON BOARD A NAMED VESSEL IN THE ON-BOARD NOTATION.),（3）FULL SET CLEAN ON BOARD OCEAN BILL OF LADING， MADE OUT TO THE ORDER AND BLANK ENDORSED， EVIDENCING SHIPMENT FROM GUANGZHOU TO LA SPEZIA PORT NOT LATER THAN APRIL 05， 1998 MARKER “FEIGHT PREPAID” AND NOTIFY TO THE APPLICANT.,