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1、秘 书 英 语,总主编 史玉峤 姚怀山,主编 冯修文 陈 璇 主 审 吕菊林,When are you leaving for the business event,Unit 6,Speaking Module,Listening Module,Reading Module,Writing Module,6.4,6.1,6.2,6.3,Translating Module,6.5,Culture Module,6.6,Topic 1 Talking about hotel service & business facilities Id like to know something about
2、 the facilities that your hotel offers. We have two restaurants, a sauna, a heated swimming pool, a coffee shop and a bar, and we offer free transport to the airport. There are exchange facilities, laundry service, a hairdresser, souvenir shop, disco and so on. What facilities are there in the rooms
3、? Each room has a mini-bar, color TV, separate WC, shower and bath. Do all the rooms have air-conditioning and central heating? Do you have an in-house laundry service?,6.1 Sprsking Module,Direction: Four or five students in a team make group discussion and then make presentation with the help of ex
4、pressions given for reference.,Id like to have my suits ironed before ten oclock tomorrow. Room service, please. Could you send up a bottle of champagne and two glasses to room 325? Do you have breakfast buffet? Do you have copying service? Id need fifteen copies of this file. Id need a meeting room
5、 for 10 people at 2 pm tomorrow. Does the meeting room have a white board and slide-projector? What AV facilities do you offer in the conference room? Youll find all the usual audio-visual aids: there are over-head projectors, microphones and laptops at request.,6.1 Sprsking Module,6.1 Sprsking Modu
6、le,Topic 2 Making the preparation for travel abroad Agree upon dates for visit, departure and return Book airline tickets Arrange insurance cover Book hotels Arrange medical preparations if necessary, such as vaccinations, first-aid kit, etc. Apply for visa, if required, and check the passport if it
7、 remains current. Arrange meetings/appointments abroad Arrange for business visiting cards printed with information in the language of the country to visit on the reverse side Send for information about the country to visit, eg., regulations of Exporters by Commerce Arrange for the executive to be m
8、et at the foreign airport or for a car to be hired Check if international driving permit is valid, if required,Hello, Mr. Green. This is Kathy Lee, calling from Shanghai, China. B: Hello, Kathy. Nice to hear your voice. A: As this years Canton Fair is drawing near, Id like to know if you have any pl
9、an to visit the fair this spring. B: Yes, were planning to visit the fair. We would appreciate it if you could meet us there. A: Im eager to meet you because we have a lot of things to discuss with you face to face. Do you have any opening? Could you tell me the schedule of your visit so that we can
10、 make arrangement beforehand? B: Yes. Well be there from April 15th to 21st. What time is convenient to you? A: We think we will be in Guangzhou during April 16th to 25th. We are expecting you any time during that period.,6.1 Sprsking Module,Direction: Work with your partner on the following convers
11、ation, using it as guide when making up your own conversation.,B: Good. Would 5:30 pm, April 18th be all right with you? A: OK. Lets make it 5:30 pm, April 18th in your hotel lobby. Have you booked your hotel in Guangzhou? B: Not yet. Could you do us a favor and book the hotel for 6 days from April
12、15th? A: Yes, of course. How many rooms should we book for you? Any special requirements for the hotel? B: Nothing special. My colleague Mr. Brown will go with us. So please make reservations for two standard rooms for us. A: Well make a reservation for you immediately. B: Oh, please book the hotel
13、with convenient transportation to the Fair, because we are not familiar with the city and we dont want to spend too much time on commuting.,6.1 Sprsking Module,A: Please dont worry about it. Well try our best. I think Grand Hotel is a nice option. It is within walking distance to the fair. You dont
14、have to take any taxi, shuttle bus or other vehicles. B: It is very considerate of you to do so. A: Thats all right. What projects should we discuss this time? B: Wed like to talk about your newly-developed decoration materials, especially Model XP. Please bring all the related samples if possible.
15、A: Sure. Anything else? B: Well bring some samples of our kitchenware and bathroom appliances. We hope the cooperation between us will be expanded step by step. A: Im glad to hear that. Ill call you again when the reservation is made. B: Thank you for calling. Bye! A: Thank you. Bye!,6.1 Sprsking Mo
16、dule,6.2 Listening Module,Direction: you will hear five short recordings. Each recording is followed by three different statements decoding it. Choose the correct statement, and mark one letter (A, B or C) for the correct choice.,1 A. Reasons for business travel are for meetings. B. Reasons for busi
17、ness travel are for business relations. C. Reasons for business travel are various. 2 A. Traveling on business by privately owned cars is not allowed. B. Traveling on business by privately owned cars is less expensive than by company lease cars. C. Traveling on business by privately owned cars can g
18、et allowance from the company.,6.2 Listening Module,3 A. Frequent business travel by car costs a lot. B. Company may provide a car for the frequent business road traveler. C. Road travel neednt make any preparation. 4 A. Business travel by air is convenient and quick. B. Business travel by air is fo
19、r longer journeys. C. Taking what flight class depends on what flight tickets are available. 5 A. Efficient secretary can make good travel arrangements. B. It is wise to make travel arrangements directly with travel agencies. C. It is highly recommended to find a professional to make travel arrangem
20、ents.,6.2 Listening Module,It is an important responsibility of the secretary to select and book suitable hotel accommodations for their _(1). The hotel selected should satisfy the following criteria: It complies with the companys _(2) and policy for travel and accommodation; It is suitably located
21、to allow the executives to make _(3) use of their time; Cost is effective and within the price _(4) for the needs of the executives; Terms for _(5) are acceptable and in accordance with organizational procedures;,Direction: Fill in the blanks with the words, phrases or sentences youve heard.,6.2 Lis
22、tening Module,It caters for the individual needs of the executives, eg., _(6) needs, facilities for meeting clients, etc. It satisfies the personal _(7) or regard to previous experience of using a particular hotel. At the initial inquiry stage, the secretary can contact by phone or email to inquire
23、about costs and _(8). When the accommodations are agreed upon by the administrator, it is necessary to make and confirm bookings. _(9), and should supply the following details: name(s) of executive(s) requiring the accommodation; datesspecifying clearly the nights for which the room is required and
24、approximate time of arrival and departure; type of room required, i.e., single, double or twin; facilities required; any special dietary needs; _(10).,6.3 Reading Module,Direction: Scan the passage below and match the words and phrases with their definitions.,6.3 Reading Module,Direction: Read the p
25、assage below again and answer the following questions.,6.3 Reading Module,Travel Documents Useful information for the business trip abroad can be obtained from the government offices or publications either booklets or surfing their portable website. You can easily get general information from outlin
26、es of the destination, travel information on passport, visa and health regulations, currency, hotels and restaurants, business facilities, import and exchange control information, and other relevant information. Passport Check the passport if it needs renewing. Chinese passports are issued for a 5-y
27、ear period. It is usual for business people who travel on their firms behalf to carry a long-term passport. Application forms for new passports can be obtained from local police offices or Internet. It is advisable to apply at least one month before a new passport is needed, longer if possible.,6.3
28、Reading Module,Visa A visa must be arranged well in advance since some countries may require it. Normally allow 4-5 weeks for obtaining a visa. Contact relevant Embassy or Consulate for information. Travel agents are very helpful. Some visa forms can be downloaded from the Internet. It is also impor
29、tant to check if there is any particular regulation or procedure for visa application or entering a country, for example, Schengen visa doesnt apply to all EU countries. Drivers license A traveler who intends to drive a car abroad must have a professional driving license. An international driving li
30、cense may be required for some countries. Also if a car is to be taken to the continent and the car insurance policy does not include comprehensive cover for foreign travel, a green card should be obtained from the insurance company which insures the car. The car user should check with their insuran
31、ce company concerning the use of a green card, as there may be an additional fee to pay.,6.3 Reading Module,Travel insurance Insurance coverage is essential against accident, loss of baggage, theft, car breakdown or illness, etc., which can be arranged directly with an insurance company or by a trav
32、el agent. It is advised that travelers carry proof of insurance coverage and give a copy to someone at home. There are comprehensive policies available which can cover all of the above risks. Insurance may also be required when applying for visa to certain countries. Health service varies greatly fr
33、om country to country, eg., USA requires taking out maximum medical coverage. Also ensure that, if hiring a car abroad, a collision damage waiver is either paid for in this country or arranged by the local car-hire company.,6.3 Reading Module,Word Bank,surf v. 冲浪 portable adj. 便携式的 destination n. 目的
34、地 renew v. 更新 on their firms behalf 代表公司 advisable adj. 明智的；可取的 in advance adv. 预先；提前 Consulate n. 领事馆 professional adj. 专业的 comprehensive adj. 综合的 additional adj. 额外的 maximum adj. 最大值的；最大量的 waiver n. 自动放弃；弃权,6.3 Reading Module,Direction: Read the passage again and choose the correct answer to each
35、question.,1. How long is Chinese passport valid for? A. Five years. B. Ten years. C. It is a long term passport. D. Fifteen years.,6.3 Reading Module,2. How long does it take to apply for a visa? A. 2 months. B. 3months. C. 2 weeks. D. 4-5 weeks. 3. What is the use of a green card? A. To insure the
36、car comprehensively. B. To show that the traveler has a professional driving license. C. To make the travel legal. D. To avoid possible additional fee.,6.3 Reading Module,4. How can an insurance be arranged? A. It can be arranged with the car-hire company. B. It can be arranged with the embassy. C.
37、It can be arranged directly with an insurance company or by a travel agent. D. It can be arranged with the consulate. 5. Which of the following statements regarding insurance is not true? A. Insurance is required when applying for visa to some countries. B. It is advisable for the traveler to carry
38、proof of insurance coverage and leave a copy at home. C. USA requires taking out maximum medical coverage. D. The car-hire company will arrange the insurance for the traveler.,6.4 Writing Module,Invitation for Bids An invitation for bid (IFB) or invitation to bid (ITB) is an invitation to contractor
39、s or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service to be furnished. IFB is generally the same thing as Request for Quote (RFQ). The IFB or RFQ is focused on pricing, and not on ideas or concepts. If not stated otherwis
40、e, the contractor or supplier with the lowest bid is awarded the contract, provided that they meet the minimum criteria for the bid. This is in contrast to a request for proposal (RFP), in which case other reasons (technology used, quality) might cause or allow choice of the second best offer. An RF
41、P is a request for a price from a buyer but the buyer would also expect suggestions and ideas on how the project work should be done. RFPs are thus focused on more than just pricing/cost, they entail a bit of consulting from the contractor or vendor. An invitation for bid usually composes of the fol
42、lowing parts: headline, name of the tendering unit, name of the project, bid number, body copy, and supplementary items.,6.4 Writing Module,Invitation for Bids The Peoples Republic of China Xiang-Gui Capacity Expansion and Upgrading Railway Project Date: Jan. 31, 2012, Loan No.: CCN 3015 o1H; Bid No
43、.: 07011-115030030005 1.The Government of the Peoples Republic of China (PRC) has received a loan form the French Development Agency (hereinafter called AFD) in EURO towards the cost of Xiang-Gui Capacity Expansion and Upgrading Railway Project. It is intended that part of the proceeds of this loan
44、will be applied to payments under the contract for Electrification Equipment. 2.China International Tendering Company (ITC), entrusted by Foreign Capital & Technical Import Center of the Ministry of Railways, PRC, now invites sealed bids from eligible and qualified bidders for the supply of the foll
45、owing goods:,6.4 Writing Module,Bidders may bid for a single lot or a combination of lots at their choice. A bid for supply of part of lot will not be considered. Evaluation will be done either on an individual lot basis, or combination of lots. Discounts offered for award of combination of lots wil
46、l be taken into account in the evaluation to arrive at the lowest overall evaluated cost to the Purchaser. Alternative Bid Prices are not accepted. 3. It should be noted that only those discounts that are read out aloud at bid opening and so noted in the minutes of bid opening will be considered.,6.
47、4 Writing Module,4. Bidding will be conducted through the international competitive bidding procedures specified in AFDs Guidelines on Procurement: AFD Finance Procurement in Foreign Countries Intervention Principle, dated Jan. 2007, which can be downloaded from: www. Afd.fr/jahia/webdav/site/afd/us
48、ers/administratieur/public/pdf/Marches_PrincipesAFD_VEN.pdf 5. Interested eligible bidders may obtain further information from and inspect the bidding documents at the office of: China International Tendering Company (ITC) Address: 1st Floor, Genertec Plaza, No. 90, Xisanhua Zhonglu, Fengtai District, Beijing 100055 Tel: 86(10) 63348310,6.4 Writing Module,6.Qualification requirements include: supplying experience, technical, financial, legal and other requirements ar