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1、BS 8901:2007 Specification for a sustainable event management system with guidance for use ICS 03.100.99 NO COPYING WITHOUT BSI PERMISSION EXCEPT AS PERMITTED BY COPYRIGHT LAW BRITISH STANDARD Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 20
2、07, Uncontrolled Copy, (c) BSI Printed on paper originating from well-managed forests and other controlled sources Publishing and copyright information The BSI copyright notice displayed in this document indicates when the document was last issued. BSI 2007 ISBN 978 0 580 56618 9 The following BSI r
3、eferences relate to the work on this standard: Committee reference SDS/1 Draft for comment 07/30146790 DC Publication history First published November 2007 Amendments issued since publication Amd. no.DateText affected BS 8901:2007 Licensed Copy: London South Bank University, London South Bank Univer
4、sity, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BSI 2007i BS 8901:2007 Contents Foreword iii 0Introduction 1 1Scope 3 2Normative references 3 3Terms and definitions 3 4Claiming compliance with this standard 4 5Phase 1 5 6Organizational commitment to sustainable development 5 7Pl
5、anning 6 8Finalize objectives, and set key performance indicators and targets 7 9Phase 2 Implementation 11 10Phase 3 13 11Assessing performance 14 12Review 15 13Follow up 15 Annexes Annex A (informative) Guidance for use of this specification 16 Annex B (informative) Principles to be applied to supp
6、ly chain management 20 Bibliography 27 List of figures Figure 1 Road map for implementation of BS 8901 2 List of tables Table 1 Examples of potential sustainability issues in event management 8 Table A.1 Examples of activities in event management 16 Table A.2 Outline structure for a sustainable deve
7、lopment maturity matrix Guidelines for continual improvement 19 Table B.1 Sustainable procurement checklist 21 Summary of pages This document comprises a front cover, an inside front cover, pages i to iv, pages 1 to 27 and a back cover. Licensed Copy: London South Bank University, London South Bank
8、University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BS 8901:2007 ii BSI 2007This page deliberately left blank Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BSI 2007iii BS 8901:2007 Fore
9、word Publishing information This British Standard was published by BSI and came into effect on 30 November 2007. It was prepared by Technical Committee SDS/1, Sustainable development. A list of organizations represented on this committee can be obtained on request to its secretary. Information about
10、 this document This standard has been drafted to help the events industry conduct business operations in a more sustainable manner. Relationship with other publications This standard is the first in a series of “daughter” standards of BS 8900, Guidance for managing sustainable development. As a “der
11、ivative” of BS 8900, this standard has been written in such a way as to reflect the spirit of BS 8900. Consequently the principles described in the standard are designed to be compatible with BS 8900. However, whereas BS 8900 has the broadest application to organizations (and individuals) and is ind
12、ependent of the nature of their activities, this standard focuses more specifically on organizations in the event industry. This standard also shares common management system principles and processes with the ISO 9000 and ISO 14000 series. The following table shows the commonality between BS 8900, B
13、S 8901, BS EN ISO 9001 and BS EN ISO 14001. There is an important distinction between this standard and BS 8900. BS 8900 takes the form of guidance and recommendation but is not a specification to which compliance can be claimed (nor around which a certification scheme can be established) whereas, c
14、ompliance to BS 8901 can be claimed by any organization that is involved in the delivery of event(s) subject to defining the organizations role and scope of activities in the delivery of event(s); and an evidence-based approach demonstrating that either: a)the requirements of the management system h
15、ave been met; or b)the requirements of the contracting organization with overall responsibility for sustainable event management have been met. StandardApplicationTopicDesign elementStandard type BS 8900GeneralSustainabilitySustainable development Guide BS 8901Events onlySustainabilitySustainable de
16、velopment Management system specification BS EN ISO 9001GeneralQualityCustomer satisfactionManagement system specification BS EN ISO 14001GeneralEnvironmentEnvironmental impact Management system specification Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11
17、:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BS 8901:2007 iv BSI 2007 Presentational conventions The provisions of this standard are presented in roman (i.e. upright) type. Its requirements are expressed in sentences in which the principal auxiliary verb is “shall”. Commentary, explanation and gen
18、eral informative material is presented in smaller italic type, and does not constitute a normative element. Contractual and legal considerations This publication does not purport to include all the necessary provisions of a contract. Users are responsible for its correct application. Compliance with
19、 a British Standard cannot confer immunity from legal obligations. Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BSI 20071 BS 8901:2007 0 Introduction 0.1General BS 8901 is a “daughter” standard of BS 8900, w
20、hich defines sustainable development as: an enduring, balanced approach to economic activity, environmental responsibility and social progress. Sustainability impacts often fall outside of the scope of existing management systems, so this standard has been drafted to help individuals and organizatio
21、ns involved in the events industry to implement a sustainable event management system. The key characteristics that influence the success of the sustainable event management system are: it should be an integral part of the event management process, and not regarded as an “add-on” component; and its
22、influence should extend throughout the entire supply chain. 0.2Applicability This standard applies to the events management system used by individuals or organizations within the event industry. It is applicable to the systems used for both one-off and regular events. It applies to and can be used b
23、y an organization responsible for the overall management and co-ordination of the event, or by a supplier. The requirements of the standard that apply to any given organization or event are a matter of informed judgement. This standard applies to the full diversity of events, recognizing that the is
24、sues and activities associated with events of varying nature and scale might differ substantially. It applies to all event management stakeholders, and is proportional; taking into account an organization or individuals role and position in the supply chain, its size, capacity to adopt the system an
25、d ability to implement it. Supplier organizations can comply with this standard within their own individual sphere of control, whether the organization responsible for the overall management and co-ordination of the event complies or not. 0.3Implementation Following the steps in Clauses 5 to 13 will
26、 encourage continuous improvement of the quality of the management system and sustainability performance. Figure 1 provides a road map for implementing this standard. Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c)
27、 BSI BS 8901:2007 2 BSI 2007 The key is to produce a flexible framework which allows for all the dimensions of sustainability and actively encourages and recognizes learning and continual improvement. A “maturity matrix” is provided in Table A.2 to map progression in terms of the application of sust
28、ainable development principles and to track progress through successive event cycles. (See also Clause 13.) Figure 1Road map for implementation of BS 8901 Decision to stage event PHASE 1 PHASE 2 PHASE 3 Define policy for sustainability (Clause 6) Identify and engage stakeholders (including supply ch
29、ain) as part of the planning process (Clause 7) Finalize objectives, and set key performance indicators and targets (Clause 8) Check: monitor and evaluate against KPIs (Clause 11) Review (Clause 12) and feed forward (Clause 13) Implement (Clause 9): provide resources and competencies, manage the sup
30、ply chain and maintain communications, document the system Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BSI 20073 BS 8901:2007 1 Scope This standard specifies requirements for a sustainable event management
31、system and guidance on meeting those requirements. That is, the guidance provides additional practical information to support implementation. This standard is applicable to all event organizations (including individuals), regardless of their role or responsibility in event(s), or whether or not thei
32、r core business is event management. This standard is applicable to clients (responsible for commissioning an event), organizers (the organization, or partner organizations, responsible for event organization), and other suppliers. The specification is designed to be capable of addressing sustainabi
33、lity management of events through the entire event life cycle to include the phases from conception and planning through to implementation and final review, or restricted to certain phases only. NOTERequirements for claims of compliance with this standard are given in Clause 4. 2 Normative reference
34、s The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies. NOTEThere are no normative references in this s
35、tandard. Informative references are given in the bibliography. 3 Terms and definitions For the purposes of this document, the following terms and definitions apply. 3.1event client organization that commissions an event 3.2event management life cycle event cycle stages and activities of an event, fr
36、om conception through planning to implementation/event production and post-production evaluation and feedback NOTEDifferent from life cycle impacts (3.6) 3.3event organizer organization (3.10), or group of organizations, with overall responsibility for managing the delivery of an event (encompassing
37、 all activities that comprise the event) 3.4internal audit systematic and documented process for evaluating compliance with the management system Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BS 8901:2007 4 B
38、SI 2007 3.5key performance indicator KPI pre-agreed measurements (quantitative or qualitative) of performance against the objectives of an organization 3.6life cycle impact impact occurring throughout the life cycle, i.e. from extraction of raw materials to end-of-life (“cradle-to-grave”) 3.7managem
39、ent system system to establish policy and objectives and to achieve those objectives 3.8maturity profile pictorial representation of the maturity of an organizations sustainable development management system derived from its maturity matrix (see A.2) 3.9objective intended outcome of a strategy 3.10o
40、rganization commercial or voluntary, body or individual that takes responsibility for some or all of the management of an event and its sustainable development 3.11stakeholder individual or group concerned with or affected by event(s) and/or its sustainability 3.12supplier organization providing pro
41、ducts, services or facilities 3.13supply chain network of suppliers, including subcontractors 4 Claiming compliance with this standard An organization shall be deemed to have complied with this standard if it has met all relevant requirements in Clauses 5 to 13. Claims of partial compliance, e.g. to
42、 Phase 1 in preparation for an event, may also be made. NOTE 1British Standards are worded to enable compliance to be verified by the first party (the organization), second party (stakeholders) or an independent third party (such as a certification body). NOTE 2Organizations within the supply chain
43、may claim compliance if their involvement in the event meets the relevant requirements of this standard. NOTE 3Organizations may only claim compliance for activities by the organization that are directly related to events. NOTE 4Only the event client and/or event organizer(s) can claim that an event
44、 has been managed in compliance with this standard. Licensed Copy: London South Bank University, London South Bank University, Fri Nov 16 07:11:52 GMT+00:00 2007, Uncontrolled Copy, (c) BSI BSI 20075 BS 8901:2007 NOTE 5Claims of compliance may take the form of: “Insert name of event has been planned
45、 in compliance with BS 8901, Phase 1.” (The event organizer has implemented Phase 1.) “Insert name of event has been planned and implemented in compliance with BS 8901, Phase 1 and Phase 2.” (The event organizer has implemented Phase 1 and Phase 2.) “Insert name of event was managed in compliance wi
46、th BS 8901.” (The event organizer has implemented all phases of this standard for this particular event.) “Insert name of recurring event is managed in compliance with BS 8901.” (The event organizer has implemented all phases at least once.) “Insert name of supplier/organization is BS 8901 compliant
47、.” (All phases have been implemented for all events.) 5 Phase 1 Phase 1 of the sustainable event management system shall include: a)producing a sustainability policy (Clause 6); b)identification of issues (Clause 7); and c)using the issues to finalize the objectives, and set key performance indicato
48、rs (KPIs) and targets (Clause 8). 6 Organizational commitment to sustainable development NOTE 1Organizations complying with this standard will require their suppliers to contribute to the management system. The standard is useful in identifying the likely requirements (i.e. tender specifications and
49、 conditions of contract). The organization shall draft a policy, approved by top management, describing its commitment to the principles of sustainable development and to promote those principles for event-related activities. Where appropriate, the policy shall draw upon the following elements of the client or organizations corporate/event strategy: a)leadership; b)mission and vision; c)event/activity purpose; d)corporate values; e)key sustainability issues; and f)position on the organizations maturity matrix. The o