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1、Materials Management,Materials Management,Introduction: Why should we discuss? Purchase policy Receiving goods Inventory process Distribution Equipment- General tips,Why should we discuss?,Problems galore ! Shortage Expiry Wastage Pilferage Malfunctioning of equipments,Materials management-definitio
2、n,Definition: A process encompassing acquisition, shipping, receiving, evaluation, warehousing and distribution of goods, supplies and equipment Each step is vital,Materials management functions,Material planning and programming Purchasing and outsourcing Inventory control Storekeeping and warehousi
3、ng Codification,Materials management functions .contd.,6. Standardization and evaluation of all products 7. Transportation and material handling 8. Inspection and quality control 9. Cost reduction through value analysis 10. Disposal of surplus / obsolete material 11. Distribution,Purchase,Basic Prin
4、ciples Based on need assessment Ultimate aim: Right quality, right quantity, right prices, right source and at right time to the right place Centralize the purchase system Back up of good systems management,Finding the Right Source,Supplies catalogue Print media :Trade directories, trade journals ,
5、news papers, yellow pages Salespersons: many advantages Trade exhibition , fairs , conferences Colleagues in similar field Internet,Negotiations,Possible because of huge margins Pass on to patients Not at the cost of quality Win-win situation for all Maintain relationship,NEGOTIATION,BUYER,SELLER,ET
6、HICS,OBJECTIVES,RELATIONSHIP DEAL OR NO DEAL,Negotiations - Principles,Not to purchase on listed price Negotiate bulk price Always ask for discount Price protection Credit,Receiving,Establish written protocols, assign responsibility Checking of goods for quality, expiry etc Cross check with purchase
7、 order very helpful in long run Makes stock taking easier Helps keeping track of movements of goods Design registers according to requirements & volume of turn over,Distribution,From store to user An intricate process Right item at right time at right place 2 methods: *Requisition: as and when requi
8、red *Par level: periodic replenishing to a certain fixed level,Computerization,Makes life easy Have security against data tempering,Equipments: general tips,Assess need: cost benefit analysis Shop around Learn from sales persons Sources of information: web, conferences, journals Bargain hard After s
9、ale service most important parameter,General tips ,Client list Trial period Warranty details AMC and After sale service: down time, replacement, preventive maintenance Log book Insurance Obsolescence , buy back Training of staff,References,Hospital-planning, design and management- D Kunders S Gopinath A Katakam 4. Selected Readings in Hosp Admin IHA 2000 5. Hospital Admin G M Francis Jaypee,Thanks,