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1、Emails,,Company Name,Tips on Writing Emails,Write in complete sentences. Avoid the slang, imprecise diction and abbreviations that are commonplace in personal email. Use an appropriate tone. Address readers with respect, just as you would in a standard business letter.,,Company Name,Tips on Writing
2、Emails,Include a subject line that clearly identifies your content. If your subject line is vague, your email may be deleted without being read. Use short paragraphs, and leave an extra space between paragraphs. Use lists and internal headings to make your message easy to read and understand.,,Compa
3、ny Name,Tips on Writing Emails,Make your message as short as possible. Take the time to edit your email and delete excess words and phrases.,,Company Name,Tips on Writing Emails,Proofread carefully before sending your email. Look for errors in grammar, spelling, and punctuation. Make sure that your
4、list of recipients is accurate and that you do not send your email to unintended recipients. Do not send your email until you are absolutely certain your message says what you want it to say.,,Company Name,发件人：John Smith () 收件人：假日酒店 () 抄送： 暗送： 主题： 事由： 1、因日程改变，取消12月5日以John Smith 名义在贵酒店预订的12月12日-15日的两
5、个单人房间。 2、表示歉意。 3、要求回信确认,Samples,,Company Name,To: Cc: From: js678 vip.163. com Bcc: Subject: Cancellation of Hotel Booking Dear Sir or Madam, I am writing to inform you that because of change of my travel route, Id like to call off the two single rooms from December 12th to 15th which were booked a
6、t Holiday Inn in the name of John Smith on December 5th. I am awfully sorry about that and I wonder if I need to pay the cancellation penalty. Please write in return to confirm it. I am looking forward to your reply! Yours faithfully, John Smith,Samples,,Company Name,To: From: jleslie678 163. com S
7、ubject: Thanks for the slippers Dear Aunt Sally, Thank you so much for the slippers. It gets very chilly here in the winter, so they will get a lot of use when the winter comes. It was great to see you at my birthday party, and I hope to see you at Dads retirement in February. Thanks again for your
8、gift. Love, Leslie,Samples,,Company Name,To: From: jcathy678 126. com Subject: I cant come to buffet Rick, Im sorry to say that I cannot come to the buffet because I have caught a bad cold. Please give my best regards to our friends. I do hope you will have a good time. Best, Cathy,Samples,Memos,,C
9、ompany Name, a hard-copy ( sent on paper) document used for communicating inside an organization can be short or long, depending on its purpose (usually short) contains To, From, Date, Subject and Message sections does not need to be signed (but sometimes has the senders name at the bottom to be mor
10、e friendly, or the senders full name to be more formal),What is a Memo?,,Company Name,MEMO,The meeting on Saturday, 1 March has been changed to Room 101.,Samples,,Company Name,MEMO,To: All Department Members From: Tom Martin, Executive Vice President Date: September 5, 2008 Subject: Change in Employ
11、ee Appraisal Policy Beginning on January 1, 2009, we will complete appraisals for all Class I, II, and III employees twice each year. Supervisors should submit forms to the vice president of Human Resources between May 1 and May 15, and again between November 15 and November 30. Employees with three
12、 months or less of service will be reviewed during the following period. Continue to use forms 24 and 26.,Samples,,Company Name,Task,Memo for the Month of English Program 送：各位校领导 自：校学生会 日期：2008/05/20 主题：关于开展英语活动月的计划书 内容： 校学生会拟开展英语主题活动月，时间：2008年6月；主要活动介绍，包括英语朗读、演讲、辩论、歌曲比赛及英语话剧等；请领导予以支持。,,Company Name
13、,Task,Memo for the Month of English Program To: The Management of the University From: The Student Union Date: May 20, 2008 Subject: Regarding the Month of English Program The Student Union plans to hold a Month of English Program. The program involves a series of English-related activities, aiming
14、at improving the students English skills and promoting the students interests in learning English. The program is scheduled to officially start on June 1 and lasts the whole month.,,Company Name,Task, The following are the details of the program for your reference: 1. English Reading Contest (schedu
15、led from June 1 to June 7) 2. English Speech Contest (scheduled from June 8 to June 15) 3. English Debate Contest (scheduled from June 16 to June 21) 4. English Singing Contest (scheduled from June 22 to June 30) 5. English Play Show (scheduled from June 1 to June 30) Please find the attached documents for illustrated description of the activities. We look forward to your kind support, which will be very much evaluated and will definitely ensure the success of the Program. Thanks in advance for your kind support. The Student Union,,Company Name,Thanks for your attentions!,