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1、AC 4161 Accounting Information SystemSAP SolutionUnit: NavigationTopic: Basic features1-1 Log on to the system specified by the instructor and change your initial password.1-2 You can open and close sessions using System Create session (or using the appropriate icon) and System End session.The maxim
2、um number of sessions you can have open simultaneously is 6.1-3 To find the transaction code, select System Status. These screen names and transaction codes correspond to the menu paths:1-3-1 Transaction: SM04 for Screen Name: User list1-3-2 Transaction: FD03 for Screen Name: Display Customer: Gener
3、al data2-2 Setting user defaults.2-2-1 To set the logon language, go to your user profile:System User profile Own dataOn the defaults tab, enter the language of your choice in the Logon language field.2-2-2 To set the decimal notation and data format, remain on the Defaults tab in your user profile.
4、 Select the indicator adjacent to the notation and format you desire. Save your selections.2-3Defining favorites of your choice. 2-3-1 Favorites Insert folderType any name for the folder than select Enter. You can add as many folders as you desire. Once created, folders can be dragged and dropped to
5、 position them where you want.2-3-2 To create favorites, select specific applications (transactions) that you need as favorites for your daily work from the menu tree of the SAP standard menu. Add them to your Favorites list by selecting them and choosing Favorites Add from the menu bar. Alternative
6、ly, use the mouse to drag & drop favorites to a folder. You can also use the menu path Favorites Insert transaction to add using a transaction code. Finally, you can move existing favorites to different folders later using Favorites Move or using drag & drop.2-3-3 Create Internet address using Favor
7、ites Add Web address or file. When you select SAP Homepage from your favorites, an Internet browser will open and you will be connected to SAPs homepage.2-4Setting a start transaction (optional).2-4-1 Extras Set start transactionEnter a transaction of your choice then select the Enter pushbutton. No
8、tice the system message on the status bar indicates that your selected transaction has been set as the start transaction. The next time you log on, the system will go directly to your start transaction.Note: To change back to SAP Easy Access as the initial screen, follow the menu path again, delete
9、the transaction code and select Enter. The next time you log on, SAP Easy Access will be the initial screen.Unit: G/L AccountingTopic: G/L account master dataTo access General Ledger Accounting:Accounting Financial accounting General Ledger1-1 The chart of accounts1-1-1 Display a chart of accountsIn
10、formation system General ledger reports Master data Chart of accounts SAP minimal variantField name or data typeValuesChart of accountsINTRun the report1-1-2 Display an account in the chart of accountsDouble-click on line 160000. Then select the display symbol.G/L account long text Trade Payables do
11、mesticAccount GroupGeneral G/L accounts“Key word/transaction” tab: Here, you can translate the account name and enter key words.“Information” tabs: Here, you can enter long texts for various purposes.“Type/Description” tab: The account is marked as a balance sheet account.Now go back to the SAP Easy
12、 Access menu.1-2Company-code specific settings1-2-1 Checking the account currencyMaster records Individual processing In company codeField name or data typeValuesG/L account160000Company code1000Select the “Display” symbol The account currency is EURField name or data typeValuesG/L account160000Comp
13、any code2000Select the “Display” symbol The account currency is GBP.1-2-2 Identify reconciliation accountsMaster records Individual processing In company codeField name or data typeValuesG/L account160000Company code1000Select the “Display” symbol“Control data” tab: The “Reconciliation ID” field is
14、in the “Account control for company code” section The value “Vendors” is entered in this field. This account is thus a reconciliation account for accounts payable.View the other accounts listed in the same manner.Account 161000Reconciliation account for VendorsAccount 140000Reconciliation account fo
15、r CustomersAccount 141000 Reconciliation account for CustomersAccount 1000Reconciliation account for AssetsAccount 2000Reconciliation account for AssetsReconciliation accounts cannot be posted to directly in the general ledger. They can only be posted to indirectly using subsidiary ledgers.Now go ba
16、ck to the SAP Easy Access menu.1-2-3 Display a G/L account listInformation system General ledger reports Master data G/L account list SAP minimal variantField name or data typeValuesCompany code3000Run the report by hitting executeThe name of the chart of accounts is in the third line of the report.
17、 CAUSNow go back to the SAP Easy Access menu.1-2-4 Difference between chart of accounts and G/L accounts of a certain account structure.The G/L account list contains the company-code specific settings of the G/L accounts for a specific company code.1-3Financial statement versionsMaster records Indiv
18、idual processing In company codeField name or data typeValuesG/L account160000Company code1000Select the “Display” symbolSelect the “Edit financial statement version” button.Field name or data typeValuesFinancial statement versionINTContinueAccount 160000 is found in the financial statement version
19、as follows:Liabilities Payables Accounts Payable Due within one yearNote: If the language displayed in the financial statement version is not the Language of your country, click on the display/change icon and the language will switch to the language you logged on with.Now go back to the SAP Easy Acc
20、ess menu.1-4Creating a G/L account1-4-1 Checking the chart of accountsMaster records Individual processing In chart of accountsField name or data typeValuesG/L account70000 (00 is your group number)Chart of accountsINT Select the “Display” symbolThe account should exist.Now go back to the SAP Easy A
21、ccess menu.1-4-2 Maintaining the company-code specific settingsMaster records Individual processing In company codeField name or data typeValuesG/L account700#Company code1000 Select the “Create with reference” symbolField name or data typeValuesG/L account70000Chart of accounts1000 ContinueCheck th
22、at the default entries are correct and remove the alternative account number in the control data tab.SAVE the account.DO NOT EXIT from this screen. Remain in this screen to continue with exercise 1-4-3.1-4-3Maintaining the financial statement versionSelect the “Change” symbolSelect the “Edit financi
23、al statement version” button.Field name or data typeValuesFinancial statement versionINTContinueThe financial statement version should be automatically expanded to show you where the reference account, 70,000 is located in the financial statement version.Select “Subscribe capital” and choose the “As
24、sign accounts” button. Insert the Iinterval of 700# to 700#. Select D&C (for debit and credit balance).Continue.SAVE the financial statement version.Note: If you exited the screen from the previous exercise and then re-entered the company code screen of the master record, the financial statement ver
25、sion will not expand automatically to show the location of the reference account, 70,000. In the case, you will need to do the following after hitting the financial statement version button for INT, as described above:Select “Expand subtree” (second icon from the left on the pushbutton bar).The fina
26、ncial statement version will be expanded completely. With the “Find” button, search for account 70,000 (ordinary share capital). The account is found under the financial statement item “Subscribed capital”.Select “Subscribed capital” and choose the “Assign account” button. Insert the interval of 700
27、# to 700#. Select D&C (for debit and credit balance).Continue.SAVE the financial statement version.Note: If you exited the screen from the previous exercise and then re-entered the company code screen of the master record, the financial statement version will not expand automatically to show the loc
28、ation of the reference account, 70,000. In this case, you will need to do the following after hitting the financial statement version button for INT, as described above:Select “Expand subtree” (second icon from the left on the pushbutton bar).The financial statement version will be expanded complete
29、ly. With the “Find” button, search for account 70,000 (ordinary share capital). The account is found under the financial statement item “Subscribed capital”.Select “Subscribed capital” and choose the “Assign accounts” button. Insert the interval of 700# to 700#. Select D&C (for debit and credit bala
30、nce).Continue.SAVE the financial statement version.Now go back to the SAP Easy Access menu.Unit: G/L AccountingTopic: Daily accounting transaction in general ledgerTo access General Ledger Accounting:Accounting Financial accounting General Ledger2-1 Posting an increase in capitalDocument entry G/L a
31、ccount postingEnter the company code, if the pop-up box for company code appears. This should not occur if you entered the company code in a previous exercise.If you do not need to enter a company code, then the company code has already been determined (“set”) at an earlier date. You can see which c
32、ompany code has been set by choosing Environment Set company codeField name or data typeValuesCompany code1000 ContinueBasic dataField name or data typeValuesDocument dateTodays datePosting dateTodays date ContinueBasic dataField name or data typeValuesShort text Increase in capital #Continue Select
33、 the “tree-on” button if no screen variants appear on the left.In the left column, select the “with business area” screen variant under the “Screen variants foe items” folder.1. ItemField name or data typeValuesG/L account700#D/CCredit Doc. Currency amount200,000Business area00012. ItemField name or
34、 data typeValuesG/L account78200D/CDebitDoc. Currency amount200,000Business area0001Select the post button (the save icon).Document DisplayPK: Posting Key40: Posting key for debit posting in general ledger50:Posting key for credit posting in general ledgerNow go back to the SAP Easy Access menu.2-2
35、Account query2-2-1 Balance displayAccount Display balancesField name or data typeValuesG/L account78200Company code1000Fiscal yearCurrent yearBusiness areaBA #ExecuteYou see a balance of 200,000 EUR because you have limited the selection to your own business area BA#. All other groups posted to diff
36、erent business areas. Since the transaction figures are kept per business area, you can view the account balance for your business area.To view the total balance for all business areas, choose “Other business area” and select “All business areas” or run the report leaving the business area field bla
37、nk.2-2-2Line item display Double-click the balance of the current period.In the line item list, press “Select layout” in order to choose a different line layout.2-2-3Document display Double-click the line item with business area BA#. You access the detail view of the item.Choose “Document overview”
38、to access the document display.Now go back to the SAP Easy Access menu.2-3Complex/general postingDocument entry Others General postingField name or data typeValuesDocument dateTodays dateDocument typeSACompany code1000Posting dateTodays datePeriodCurrent PeriodCurrencyEURPosting Key40Account78200Cho
39、ose enterField name or data typeValuesAmount200,000Business areaBA#Posting key50Account700 #Choose Continue (enter)Field name or data typeValuesAmount200,000Business areaBA #Now go back to the SAP Easy Access menu.2-4Account balances2-4-1 Creating G/L account balances listsInformation system General
40、 ledger reports Accounts Balances General G/L account balances SAP minimal variantField name or data typeValuesCompany code1000Fiscal YearCurrent yearReporting periodsCurrent posting periodExecuteScroll to account 78200 in the list.Balance in business area BA#: 400,000Now go back to the SAP Easy Acc
41、ess menu.2-4-2 Displaying structure balance listsInformation system General ledger reports Account Balances General Structured account balances SAP minimal variantField name or data typeValuesCompany code1000Financial statement versionINTReporting yearCurrent yearReporting periodsCurrent posting per
42、iodExecuteNow go back to the SAP Easy Access menu.Unit: Account payableTopic: Vendor Master DataTo access Account Payable:Accounting Financial accounting Account payable1-1 Creating a vendor listInformation system Reports for Account Payable Accounting Master Data Vendor list1-1-1 Create the whole v
43、endor listField name or data typeValuesCompany code1000Execute1-1-2 Create the vendor list for a specific account groupField name or data typeValuesCompany code1000Choose “Dynamic Selections” (third icon from the top left).In the hierarchy structure on the left side of the screen, double-click on “A
44、ccount group” to bring it under “the dynamic selections” list on the right.Field name or data typeValuesAccount group0001ExecuteNow go back to the SAP Easy Access menu.1-2 Maintaining a vendor master record1-2-1 Create a vendor master recordMaster records CreateField name or data typeValuesVendor999
45、8Company code1000Account group0001ReferenceVendor9999 or 1040Company code1000Continue1st Screen: AddressField name or data typeValuesNameA name of your choiceSearch termAC010LanguageThe language of your countryOther fieldsAny enter a complete address including a street, city, etc.Continue2nd Screen: ControlLeave all fields blank.Continue3rd Screen: Payment transactionsLeave all fields blank.Continue4th Screen: Accounting information AccountingThe displayed data was copied from the reference vendor. Do not change the data.Contin