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1、精心整理HowtoE-mailYourProfessorStudentsoftentellusthattheyworryabouthowtoaddressane-mailmessagetoaprofessor -especiallyonewhomtheydon'tknow.Be lowaresuggesti on sthata nswerc oncern swe'veheard no tjustfromstude nts,butfromprofessors.A ndno te:usethesetips no tjustfore -maili ngprofessors,butpe
2、oplewhowork in collegeoffices,youremployersa ndjobsupervisors,a ndyourclassdea nsan dRDs.OnaddressingyourprofessorE-mailtoaprofessorshouldbetreatedlikeabusinessletter-atleast un tilyouk no wthatprofessor'spers on alprefere ncesverywe ll.Althoughe-mailiswidelyregardedasa nin formalmedium,itis in
3、factusedforbus in esspurposes inman ysett in gs(i ncludi ngWell esleyCollege).Youw on 'terrifyouaretooformal,butthereisthepossibilityofcommitt in gma ny gaffesifyouareto oin formal. Thesubjectheadershouldbeinformative. Itisnotasalutationline,sodon'twritesomethinglike"heyprofessor"i
4、nthatline.lnstea d,writeafewwords in dicati ngthepurposeofyourmessage:"Requestforaspace inyo urclass,"forexample. Useprofessors'nameswhenaddressingthemM an yprofessorswequeriedsaidthattheyd ono tliketobecalledsimply"professor ."Theyprefer"ProfessorLee"or"Ms./Mr
5、.Lee"mosttellusthatthetitleitselfdoes n'tmattern earlysomuchasthefactthatyoualsous etheirnames("Dr.Lee"doesseemtobe un com mon atWellesley,though,justsoyouk no w).Someprofessorswilleve ntuallysugges tthatyoucallthembytheirfirst names,butifyouaremorecomfortablecontinuin gtouseatitl
6、e,thatisalwaysfi ne.Justbesuretousea na me.(Note:thesecomme ntsaretrueforpers on ali nteractio naswellasfore-mail).Dear,Hi,Hey,ornothing? Tosomeeyesandears,"DearProfessorJones"maybetooformalforane-mailmessage -butinfactitwill dojustfi newhe ny ourpurposeisabusi ness-like on e.Simplywriti n
7、g"ProfessorJ on es"(followedbyacomma)isfi ne,too.Somefacu ltyarese nsitivetotheword"Hi"asasalutatio n, whetheralo neorwitha name(e.g.,"Hi,ProfessorJ on es"),butothersd on 'tmi ndita ndi nfactuseitthemselves.Butavoid"hey" -noonewequeriedlikesthatone.Don'
8、;texpectaninstantresponseAlthoughwehaveallbecomeaccustomedtothe in sta ntan eousqualityofelectro ni ccom munica tion,yo urprofessorswa ntyoutok no wthattheysimplyca nno talwaysa nsweramessagequickly.Allowthemadayortwo,oreve nmo re,toresp on d.Youca nre-se ndthemessageifyouhave n'theardbacki nfiv
9、edaysorso.One-mailstyleDon'tusesmileyfacesorotheremoticonswhene-mailingprofessors,anddon'tuseallthoseinternetacronyms,abbreviatio ns,andshortenedspellingse.g.,LOL,or"U"for"you").Similarly,do n'tc on fuseemailstylewithtxtstyle.Allofthatelectr on icsho rthan dsig nalsal
10、evelofi ntimacy(a ndperhapsofage)thatis in appropriateforexcha ngeswithyourprofessors.Writegrammatically,spellcorrectly,andavoidsillymistakes. Proofread.Usethespellingchecker.Especiallydouble-checkfo rembarrassi ngerrorsi ny oursubjectheader.Showthatyoucareabouthowyouprese ntyourselfi nwriti ngtoyou
11、rprofessor. Useparagraphbreaks tohelporga ni zeyourmessage .I t'shardtoreadal ongun broke nstreamofwords on ascree n.OncontentDon'tusee-mailtorantorwhine. Sometimestheveryappearanceofamessagecansignal"rant":veryIongparagraphs,nocapitalle tters ,nosenten cebreaks.Theseare notfun tor
12、ead,a ndmaywellelicittheexactoppositeresp on sethatyo uinten d.Ofcourse,weareall temptedtora ntsometimes in e-mail,sowhato neprofessorrecomme ndsisthis:Sure,ra ntallyouwa nti nan e-mail.Butdo n' tse ndit.Hi tthedeletebutt on,an dthe nwriteamoremeasuredmessage.(Ma nyfacultywilltellyouthattheyhave
13、filesfullofu nsen tmessages;the yhavewiselylearnedthata ne-mailwritte nin thefirstflushoffrustrati onm ustbere-crafteda ndse ntwithcare.) On theotherha nd,a ne maili nwhichyoudirectac on structivelywordedcomplai nttothepers onm ostabletoaddresssuchcompla in tsisjustfi ne.页脚内容精心整理Keepmostmessagestoun
14、derascreeninlengthotsofreaderswillsimplydeferreadi nglo ngmessages,a ndthe nmayn evercome backtothem .On theotherha nd,averyshort,tersemessagemaysimplybemea nin gless.Besuretoi ncludee no ughi nformatio nsothat yourreaderca nun dersta ndwhatyouarerequesti ng.Provideabitofbackgro un dorc on textifnec
15、essary.Stateyourrequestclearly. Takeextrastepstominimizethee-mailexchange ;forexample,ifyouarerequest ingan appo in tme nt,stateyourpurposea ndn ame thetimesthatyoucouldcomei niny ouri nitialmessage.Yourresp onden tmaythe nbeabletoa nsweryouwith on ly on eadditi on almes sage.Quoteselectivelyandbrie
16、fly froma nypriormessagestoprovidecon texta ndbackgro un d.Althoughsometimesit'sgoodtoquotea nen tireexcha ngesoastokeeparecordofwhat'sbee nsaida nddecided,ofte nthat's unn ecessarya ndsimplye ndsupmak in gamessage toolongan dclutteri ngthescree n.Man yprofessorsadvisethatyou thinkaboutw
17、hyyouaresendingane-mailmessageAreyouask in gsometh in gthatcouldeasilyb echeckedifyoutookafewextrastepsyourself?Forexample,e-mail in gaprofessorsimplytoaskwhe nherofficehoursareca nbea nn oyi ngwhe ntheofficehourshavebee nclearlya nnoun cedo nthesyllabusalready.O ntheotherha nd,e-maili ngfora nappoi
18、 ntme ntisj ustfi ne.Areyouaski ngaquestio nprivatelythatmightbebetteraskedo nthecoursec onferen ce,whereallthestude ntsmightusefully seetheresp on se?Areyoue-mail in gtolodgeacompla in tortoaskforaletterofrecomme ndati ono rtoseekhelpwithaproblemset? Int hesecases,pers on alc on tacta ndano fficevi
19、sitmightbemuchbetter.Berespectful,andthinkaboutwhatkindsofthingsmightsoundoddoroffensivetoyourprofessor. Forexample,don'tsayflipp an tlythatyousleptthroughthatprofessor'sclass,ortalkaboutyourlovelife,orbashchemistryormathorwrit ing.Wellesleyfacultythi nkveryhighlyoftheirstude nts,a ndyouwill
20、so onfin dthattheywillworkcloselywithyoua ndthatyou'llfeelquit ecomfortablee nteri nganin tellectualrelati on shipwithyourprofessors.E-mailhasofte nbee nsee nasademocratiz in gsystemofcoI 1 . _l .1mmuni cati on thatflatte nshierarchiesa ndthatallowspeopleofallsortstocom mun icatecomfortablya ndf
21、reelywitheachother.We valuetheeaseofco mmuni cati on thate-mailoffersus-butwewhoworkaWellesleyhavealsolear ned,overtime,thatwedo n'tquitew an toure-mailwithstude ntstofeellikea nin sta nt-messageexcha nge.Mostprofessorsareoverwhelmedbythevast nu mberofe-mail messagestheyreceive;somehavebee nshoc
22、kedbythesheereffro nteryofsomeofthosemessages;ma nybecomefrustratedife-mail con sumessomuchoftheirtimea ndemotio nale nergythattheyca n'tthe nspe ndvaluablepers on altimewithyou.Wehopethesetipsw illhelpyou-a ndyourprofessors-c on servesomeofthatemoti on ale nergy.Andasforthatemotionalenergy,here'sonelasttip:Bekindtoyourselfifyoumakeanelectronicfauxpas. Allofus -eventhosewhohavestudiedelectroniccommunicationforyears havemadesomepretty mon strouserrors.Welear nfrom ourmistakes,a ndwelear ntoforgiveourselves(a ndothers).来源：页脚内容