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1、e-AWB Handling Procedure for Freight Forwarder(HKG) Cathay Pacific Cargo & Dragonair Cargo e-AWB Handling Procedure for Freight Forwarder (HKG) CXKA e-AWB Handling Procedure for Freight Forwarder Page 1 Version 3 with effective on 22 Oct 2010 Contact information For the Agreement for EDI and Air
2、port Schedule enquiries, please email to: aaron_chancathaypacific4 o Aaron Chan (Tel: 2747 7168) For e-AWB implementation enquiries, please email to: e-freightcathaypacific ? CX Contact persons: o Jackson Chan (Tel: 2747 7038) o Felix Yan (Tel: 2747 7152) o Patrick Lau (Tel: 2747 7208) For Service s
3、upport on Operational Issue, please contact CX Cargo Hub cgo#efrtcathaypacific Hotline: 2747 7333 For Service support on Technical issues enquiries, please email to: eAWBglshk Hotline: 2838 1999 ? GLSHK contact persons: o Keith Lam (Tel: 2833 1816) o Kenny Bai (Tel: 2833 1815) o Jack Ip (Tel: 2833 1
4、885) o Addison Mak (Tel: 2833 1886) o Kit Cheng (Tel: 2833 1884) o Victor Ngai (Tel: 2833 1817) CXKA e-AWB Handling Procedure for Freight Forwarder Page 2 Version 3 with effective on 22 Oct 2010 Section Table of Content Page Contact Information . 2 Section 1 - Meaning of Acronyms . 4 Section 2 - e-A
5、WB Introduction . 5 Section 3 - Send and Receive Electronic Data . 6 Section 4 - Importance of FWB Data Accuracy . 7 - 21 4.1 Shipment Nature . 7 4.2 Invalid Characters in Electronic Message . 7 4.3 AWB Consignment Details . 8 4.4 Flight Bookings 8 4.5 Routing 8 4.6 Address (with Postal Code & S
6、tate Code). 8 - 9 4.7 Agents IATA Code & Issuing Carriers Agent Name and City . 10 4.8 Accounting Information . 10 4.9 Charge Declarations . 10 4.10 Handling Information (SSR and OSI Line) . 10 - 11 4.11 Rate Descriptions . 12 4.12 Nature and Quantity of Goods . 12-16 4.13 Other Charges The Corr
7、ect Charges Code . 16 4.14 Signature of Shipper or his Agent 17 4.15 Execution Date/Place/Signature of Issuing Carrier or its Agent . 17 4.16 Consolidation List (FHL) 18 4.17 Important Time Frame . 19 Section 5 - Special Handling Code (SPL) . 20 - 23 5.1 IATA CIMP and CX/KA in-house Codes . 20 - 22
8、5.2 IATA CIMP Codes not Accept in FWB . 22 5.3 Shipment Not Allow Release as BUP . 23 Section 6 - Standard Handling Procedure . 24 - 27 6.1 Step by Step illustration and Flow Chart . 24 6.2 How to Read FNA / RCS Message . 25 - 27 Section 7 - Meaning / Description of Error Message . 28 - 31 7.1 Air W
9、aybill Identification . 28 7.2 Error Message Reference . 29 - 31 Section 8 - Cargo Handling Practice Highlight . 32 - 34 Section 9 - Co-load Operations Procedure . 35 Section 10 - Contingency Plan . 36 CXKA e-AWB Handling Procedure for Freight Forwarder Page 3 Version 3 with effective on 22 Oct 2010
10、 Section 1) Meaning of Acronyms Terms Description ARR Arrival AWD Document ready for Delivery Back-to-Back Shipment with one HAWB associated to one MAWB CIMP Cargo Interchange Message Procedures CTO Cargo Terminal Operator DC Destination Carrier or its GHA DEP Departure DFF Destination Freight Forwa
11、rder DFF GW Destination Freight Forwarder Gateway / Hub EDMP Easy Data Management Platform FF Freight Forwarder FHL Consolidation List FNA Error Message FOH Freight On-Hand (cargoes arrive in warehouse) FWB Air Waybill Data Update GHA Ground Handling Agent ICT System Information and Communication Te
12、chnology System NFD Notification for Delivery OC Origin Carrier or its GHA OFF Origin Freight Forwarder OFF BB Origin Freight Forwarder Booking Branch OFF EB Origin Freight Forwarder End Branch OFF GW Origin Freight Forwarder Gateway / Hub RCF Freight Check-in RCS Cargo ready for Carriage (Electroni
13、c Cargo Receipt) PMP Update Mix-prepacked Cargo List SPL/SPH Special Handling Code TC Transhipment Carrier CXKA e-AWB Handling Procedure for Freight Forwarder Page 4 Version 3 with effective on 22 Oct 2010 Section 2) e-AWB Introduction What is e-AWB The paper Air Waybill is a critical air cargo docu
14、ment that constitutes the contract of carriage between the Shipper and the Carrier. The e-AWB is the term IATA uses to describe the interchange of electronic data (EDI) message, in lieu of a paper air waybill, to conclude the contract of carriage. (Source from IATA) Objective of e-AWB Removal of pap
15、er AWB & replace by electronic AWB. Replacing paper contract by electronic contract between CX/KA & Freight Forwarder. 100% e-AWB for all export shipments from HKG with effective from 1 January 2011. 100% e-AWB rollout to all CX/KA stations by the end of 2012. Scope of e-AWB Standard process
16、 between Freight Forwarder and CX/KA. All cargo types. All destinations, MC99 or non MC99 (WC/WH). CXKA e-AWB Handling Procedure for Freight Forwarder Page 5 Version 3 with effective on 22 Oct 2010 Section 3) Send & Receive Electronic Data For e-AWB implementation, Freight Forwarder must have th
17、e capability to send electronic data (FWB & FHL) to CX/KA and receive electronic data (FNA & RCS) from CX/KA. The 2 options stated below are available for Freight Forwarder to execute. A) Freight Forwarder In-house System If Freight Forwarders have their own in-house systems or IT services p
18、roviders which support the FWB / FHL data submission, they may remain using them to send the electronic data to CX/KA after system enhancement is done. For system enhancement, Freight Forwarder IT representatives can contact CX/KA for following up. What your system is required to do to cater for e-A
19、WB? ? send FWB & FHL ? include Special Handling Codes (e.g. XPS/AVI) as well as all other IATA CIMP code. ? receive FNA & RCS B) Cathay Pacifics CDMP - Ezycargo If Freight Forwarders do not have in-house system or their system is not able to enhance to exchange messages with CX/KA system, CX
20、/KA offers Ezycargo for Freight Forwarders as an alternative solution. General Features for Ezycargo: ? send FWB & FHL ? include Special Handling Code (both IATA CIMP codes and CX/KA in-house codes) ? receive FNA & RCS Additional Features for Ezycargo: ? store the RCS (electronic cargo recei
21、pt) ? e-Pouch Freight Forwarders can upload the scan images of required documents to CX/KA via e-Pouch for cargo acceptance. CXKA e-AWB Handling Procedure for Freight Forwarder Page 6 Version 3 with effective on 22 Oct 2010 Section 4) Importance of FWB Data Accuracy Regardless of physical paper or e
22、lectronic message, precise data entry is essential and important as: ? to avoid spending time on unnecessary clarification ? to avoid delay of Customs Clearance ? to prevent shipments from delay in transit stations due incomplete information Good data quality makes the transport flow more efficient
23、and shipment will be delivered to customers as expected schedule. Poor data may lead to delay. To ensure data accuracy, CX/KA have developed business restrictions in our system to conduct “DATA VALIADATION”. FWB / FHL will be rejected if data submitted is not acceptable for air transport. The follow
24、ing information (but not limited to) are important points for Freight Forwarders to note: 4.1 Shipment Nature Before shipments are tendered to airline, Freight Forwarders must ensure the commodities are acceptable and can be transported to destinations. Freight Forwarders shall check with airline if
25、 there is any doubt. For example: 1) Can VAL be transported to Amsterdam? NO. VAL is not accepted for AMS via CX at this moment. 2) Are the product of Endangered Species accepted for the USA? NO. Product of Endangered Species is prohibited for the USA. Information could find on TACT. 4.2 Invalid Cha
26、racters in Electronic Message According to IATA standard, some characters are not accepted in electronic message. If invalid characters are inserted, electronic message will be rejected. For example, company name may include parenthesis. Below are the only 2 punctuation marks acceptable according to
27、 IATA standard: ? Hyphen ( - ) ? Full stop ( . ) CXKA e-AWB Handling Procedure for Freight Forwarder Page 7 Version 3 with effective on 22 Oct 2010 4.3 AWB Consignment Details Input AWB number, Origin & Destination Airport/City Code (3 characters for each field), Number of Pieces (4 characters),
28、 Weight in kg (7 characters). 4.4 Flight Bookings Input Carrier Code (2 characters), Flight Number (5 characters), Day (2 characters). 4.5 Routing Input Airport/City Code (3 characters), Carrier Code (2 characters). 4.6 Address (with Postal code and State code) Shipper: Input Name (35 characters), S
29、treet Address (35 characters), Place (17 characters), State/Province (9 characters), Postal Code (9 characters), Contact Identifier (3 characters), Contact Number (25 characters). Consignee: Input Name (35 characters), Street Address (35 characters), Place (17 characters), State/Province (9 characte
30、rs), Postal Code (9 characters), Contact Identifier (3 characters), Contact Number (25 characters). The full name and address of shipper / consignee must be clearly inserted in FWB/FHL. Certain countries customs mandate required the correct Postal code & State code to be shown. Invalid format or
31、 missing data may result in FWB rejected by Airline or delaying the shipment delivery. Freight Forwarders must pay attention on the local Customs requirement on the address field. Shipper or Consignee Address format information Name Street address (flat or floor number + street number + street name)
32、 City + Postal code Country name CXKA e-AWB Handling Procedure for Freight Forwarder Page 8 Version 3 with effective on 22 Oct 2010 Examples to illustrate the correct format of Postal Code for some countries: i) USA - Postal code contains 5-digits of numeric e.g. 12345 - State code contains 2 letter
33、s e.g. NY ii) Canada - Postal code contains 6-digits with Alpha Numeric/Alpha Numeric/Alpha Numeric e.g. K3A6L8 - State code contains 2 letters e.g. BC iii) Australia Postal code contains 4-digits of numeric e.g. 1234 Abbreviations for Types of Streets/Roads/etc. ARC Arcade AVE Avenue BVD Boulevard
34、CL Close CRES Crescent DR Drive ESP Esplanade GR Grove HWY Highway PDE Parade PL Place RD Road SQ Square ST Street TCE Terrace CXKA e-AWB Handling Procedure for Freight Forwarder Page 9 Version 3 with effective on 22 Oct 2010 4.7 Agents IATA Code & Issuing Carriers Agent Name and City 7 digits o
35、f IATA Agent Code plus 4 digits of CASS Address are required and follow by Name (35 characters) and Place (Airport code or City code) (17 characters) of Issuing Carriers Agent. Its not necessary to input address in this field. 4.8 Accounting Information The following information can be inputted in a
36、ccounting information field: Security charges statement (May be inserted in Handling Information field). e.g. Weight Charge includes a Security Charge of HKD_kg. Exception: AVI/HUM/VAL & shipments charged at IATA minimum rates. XPS or Priority Lift. Export License number (for non-consolidation s
37、hipment). Loading information can be inserted if required by the Forwarder in destination. (Optional) 4.9 Charge Declarations Input Currency Code (3 characters), Select Prepaid or Correct Indicator for Weight/Valuation, Select Prepaid or Correct Indicator for Other Charges, Declared Value for Carria
38、ge (12 characters), Declared Value for Customs (12 characters), Amount of Insurance (XXX). 4.10 Handling Information (SSR and OSI line) SSR means Special Service Request. OSI means Other Service Information. Information input in SSR and OSI line will be shown on Handling Information field. RA Code W
39、ith reference to HK Best Practice, RA Code should be inserted in the beginning of the first Special Services Request (SSR) line. If SSR line is not available, insert the data at the beginning of the first OSI line. For unknown consignor shipment, the wording of “RA-UNK” or for freighter only stateme
40、nt must also be inserted on either SSR line or OSI line. The standard format and examples as illustrated below. CXKA e-AWB Handling Procedure for Freight Forwarder Page 10 Version 3 with effective on 22 Oct 2010 Standard Format as below: RAR-RA12345 (five-digits of numeric) The text must be in seque
41、nce: 1st “RAR-RA”; 2nd insert with the “Five numeric RA Code” Note: Do not put any space between the RA code format RAR-RA12345 Standard Format for Unknown Consignor as below: RA-UNK Standard Format for Loading in freighter only as below: For the sole purpose of HK Aviation Security Programme, the c
42、argo is tendered for cargo aircraft only. The following information must be inserted in SSR or OSI line if it is DG shipment, live animal shipment, or shipment request special handling: For Dangerous Goods shipment - - “Dangerous Goods as per attached DGD” - “Dangerous Goods as per attached DGD CAO”
43、 For Shipment containing both Dangerous Goods and non dangerous goods - - “5 Packages Dangerous Goods as per attached DGD” - “5 Packages Dangerous Goods as per attached DGD CAO” For Lithium ion or Lithium metal batteries not subject to Dangerous Goods Regulations - - “Lithium ion batteries, not rest
44、ricted as per PI965 section II” - “Lithium ion batteries, not restricted as per PI966 section II” - “Lithium ion batteries, not restricted as per PI967 section II” - “Lithium metal batteries, not restricted as per PI968 section II” - “Lithium metal batteries, not restricted as per PI969 section II” - “Lithium metal batteries, not restricted as per PI970 section II” For Live Animal shipments - - “Shippers Certificate for Live Animals attached” For Special handling shipment information e.g. Perishable cargo “Keep cool” or “Keep f